Poster Presenter Guidelines

Poster Numbers:

Your poster number is important to remember as this will be where you hang your poster within the hall and determines when you will be presenting. Your poster number can be found in the email communication that was sent, or in your ScholarOne account. 

Poster Sessions:

Location: Grand Ballroom C

Poster Session 1:
Friday, April 25, 2025, 3:30 PM - 5:00 PM

  • Odd Numbers: 3:30 PM – 4:15 PM
  • Even Numbers: 4:15 PM – 5:00 PM

Poster Session 2:
Saturday, April 26, 2025, 3:30 PM - 5:00 PM

  • Odd Numbers: 3:30 PM – 4:15 PM
  • Even Numbers: 4:15 PM – 5:00 PM

You need to be present at your poster during these times to answer questions and discuss issues on your research with meeting attendees.

Poster Format & Setup:

  • Poster Width: 1m
  • Poster Height: 1m
  • There will be 1 poster displayed on each side of a poster wall.
  • Poster Numbers will be displayed on the side of the poster wall to indicate where you should hang your poster.
  • We do not provide a template for your poster. 
  • We do not provide printing services.
  • OARSI 2025 is fully in-person and will not have a virtual poster option.

You may display your information in figures, tables, text, photographs, etc. Please prepare all illustrations neatly and legibly beforehand, in a size sufficient to read at a distance of two feet. A series of typewritten sheets attached to the poster board is not acceptable. Supplies will be available to fasten your material to the poster board.

Poster Setup Time:

Exhibit Hall B, Ground Floor

  • Thursday, April 24, 2025, 12:00 PM – 6:00 PM

Poster Dismantle:

  • Saturday, April 26, 2025, 5:00 PM

Posters MUST remain on display until 5:00 PM on Saturday, April 26, 2025, at which time authors will be responsible for dismantling. Any posters remaining after 7:00 PM on Saturday will be removed by staff and OARSI cannot be responsible for your poster.

Additional Information: 

Please note that all presenters are expected to cover their travel and lodging and pay the registration fees. ALL presenters are required to register for the meeting. For information on how to register and book a hotel, please visit HERE.