Presenter Guidelines
OARSI 2025 Presenter Guidelines
We’re excited to welcome you as a presenter at OARSI 2025! Invited Speakers, Podium & Flash Talk Presenters, and Pre-Congress & Breakfast Workshop Speakers, please carefully review the following guidelines to ensure a smooth and successful presentation experience.
All speakers must be registered for the Congress. Please visit the registration page on our website for more information.
Presentation Types & Timing
Flash Talk Presentations
- 2 minutes maximum
- Limit of 2 slides
- No Q&A following each flash talk, there will be a combined 2 minute Q&A after all the flash talks in the session are complete.
- Flash talk presenters should encourage attendees to visit their poster for further discussion
Podium Presentations
- 8 minutes presentation + 2 minutes of Q&A
- Multiple slides allowed
Slide & Technical Requirements (All Presenters)
OARSI Branded PowerPoint Template and Disclosure Slide Template
OARSI has created a PowerPoint Template for speaker to use when building your presentation. We have also provided a sample disclosure slide that can be used. All speakers must include a disclosure slide at the beginning of their presentation.
POWERPOINT TEMPLATE (OPTIONAL)
File Format & Aspect Ratio
- All presentations must be in PowerPoint (.pptx) or PDF
- Use 16:9 widescreen format
- To set: Go to Design > Slide Size > Widescreen (16:9)
Fonts
- Use common fonts included in Windows (e.g., Arial, Calibri, Times New Roman)
- Embed fonts in your presentation:
- File > Options > Save > Embed fonts in the file > Embed all characters
Videos & Images
- Embed all videos (do not link)
- Use .mp4 format for videos (h.264 recommended)
- Supported image formats: JPG, PNG, GIF
- Save media files separately and bring them with you onsite
Apple Users
- Convert all Keynote presentations to PowerPoint (.pptx)
- Avoid QuickTime (.mov) files; convert videos to .mp4
- Use simple animations (fly in/out, appear, dissolve)
Uploading & Speaker Ready Room
Upload Options
Your presentation must be loaded into PresenterHub either online or in person at least 4 hours before your session begins.
- Before arriving onsite
- Before the event, please upload your .pptx file to the PresenterHub website: https://presenterhub.com/
- Login instructions will be provided by email.
- Onsite at the Speaker Ready Room (Room 202)
- Check-in is REQUIRED at least 4 hours before your presentation
- View and test your slides, including fonts, videos, and transitions
- You may upload a new version onsite via USB or your laptop
- Presenter View is available — request this at check-in
Session Logistics
- Arrive at your session room 15 minutes early to check in with the moderator and AV team
- Flash Talks: Presenters will be called in rapid succession — please sit at the front of the session room and be ready.
- All presentations will be strictly timed
Poster Presentations
ONLY Flash talk presentations are accompanied by a poster:
- Poster boards can accommodate a maximum size of 1 x 1 meter
- Posters must not exceed this size
- Poster Presenter Guidelines
Meeting Room & Technical Setup
- All rooms use Windows 10 computers with Office 2019, synced to the Speaker Ready Room
- Presentations are displayed via widescreen projectors (1920x1080)
- Presenters will use a podium laptop and may request a wireless slide advancer
- USB ports are secured — files cannot be copied back to personal devices
- All files are deleted after the conference for security
Tips for Success
- Keep your slides clean, visual, and focused on one main takeaway
- Clearly present your research question, methods, key results, and conclusion
- Avoid jargon to keep your talk accessible to a broader audience
- Visit the Speaker Ready Room early — our team is available to assist you
For questions, contact:
info@oarsi.org
For technical assistance, contact:
support@presenterhub.com