Speaker Presentation Information

Important Information Regarding the Following Speaker Types:

Invited Speakers

Podium Abstract Speakers

Pre-Congress Speakers

Breakfast Workshop Speakers

All speakers must be registered for the Congress. Please visit the registration page on our website for more information.


All presentations will be given in-person in Vienna.

All speaker presentations can be created with Microsoft PowerPoint for Windows.

Please review the OARSI Presenter Guidelines prior to building your presentation.


OARSI Branded PowerPoint Template and Disclosure Slide Template

OARSI has created a PowerPoint Template for speaker to use when building your presentation.  We have also provided a sample disclosure slide that can be used.  All speakers must include a disclosure slide at the beginning of their presentation.



Presentation Upload

All speakers MUST upload their presentation prior to presentation.

This year, there are 2 methods in which you can upload your presentation:

  1. Prior to Onsite in Vienna

  2. Onsite at the OARSI Speaker Ready Room

Uploading Prior to Onsite in Vienna

Uploaded OnSite at the OARSI Speaker Ready Room

  • Speaker Ready Room is located in the MEDIA LOUNGE on the GROUND LEVEL of the Messe Wien Exhibition & Congress Center.

  • When uploading to the OARSI Speaker Ready Room in Vienna, you will upload on your own memory stick (USB flash drive).

  • Please check in at the Speaker Ready Room at least 2 hours BEFORE your presentation (4 hours before is preferred)!

  • Open Hours 

    • Wednesday, April 17, 3:00 pm - 5:00 pm

    • Thursday, April 18, 6:30 am - 6:00 pm

    • Friday, April 19, 6:30 am - 6:00 pm

    • Saturday, April 20, 6:30 am - 6:00 pm

    • Sunday, April 21, 6:30 am - 11:00 am

  • At this time, you are able to view and edit your presentation. Please verify that all fonts appear as
    expected and that all sound and video clips, etc. are working properly.

  • If needed, you can upload a new version of your PowerPoint on-site in the Speaker Ready Room. We
    encourage you to bring your own memory stick (USB flash drive) with the updated file or to use to pull
    it off your laptop.

  • Presenter View is available. Please speak with the Speaker Ready Room staff and let them know if
    you would like Presenter View for your presentation. This will allow your view to show the current
    slide, your upcoming slide, and the notes.

Onsite Meeting Room Setup

  • All meeting rooms will be provided with presentation computers identical to those in the Speaker
    Ready Room and will be synchronized from a central server located in the Speaker Ready Room.

  • Each meeting room will use widescreen projectors connected to the podium laptop at a resolution of
    1920 x 1080. The podium laptop computer will be running Windows 10 with Office 2019.

  • For best results, all presentations should be in 16:9 (widescreen) format. Presenter View option is
    available when requested ahead of time.

  • When the presentation is to be given, the file will be accessed via the on-screen menu on the podium
    computer. Once the presentation is launched, the presenter will control the presentation from the
    podium using the laptop’s arrow keys and track pad. Wireless advancers are also typically available.


  • USB ports on the computers have security to prevent files from being copied back to devices.

  • Cameras and video equipment are NOT permitted in the Speaker Ready Room.

  • All files on the computers are deleted at the end of the conference.

Contact Information


  • The best way to ensure your success is to follow these guidelines and to visit the Speaker Ready
    Room at least 4 hours before (or the day before) your presentation time. Our technicians are ready and eager to assist you.